Coaching Staff Registration Process
Please follow the steps below to become a volunteer for any team:
Pre-Requisites for all TEAM STAFF (Each step only needs to happen once)
All Coaches / Trainers / Managers / Dressing Room Monitors must complete the following steps:
Register with OWHA in Spordle
You must be registered with the OWHA within Spordle in order to access Clinics. If you do not have a Spordle account, you will need to create one.
- To create a Spordle account, navigate to Spordle and select "Sign up" and follow the directions
- Register with OWHA. This will either create your HCR number or link your existing one.
- Open OWHA Registration
- Select the Red "Register Now" button
- Select the Black "Register Now" button under "Create HCR Number"
- If your account is listed, select "Register Now" on your account.
- If your account is not listed:
- Select "Add Participant". Enter your Name, and Birthdate, and Select Search
- If a record is found matching your Name and Birthdate, verify if the other information shown matches your history. Select register now if this record represents yourself
- If no matching record is found, Select "Create a new participant". Fill out all required fields and select the "Create" button
Obtain your Hockey Canada Registry (HCR) number
- Navigate to Spordle and log in
- Select "Members"
- Select "View Profile"
- Under your name you will find the HCR number
- Additional help available here: OHF - VSC Instructions:
- Linking your Spordle Account to your HCR Profile
- How to Locate your HCR Number
- Copy the HCR number for your Ramp Registration Account Profile
Complete the Respect in Sport for Activity Leaders course and obtain the Certificate #
Complete the Gender Identity and Expression course
- Register for the Gender Identity and Expression course
- If you receive an error message "This participant does not have access to this clinic" it is because you have NOT registered with OWHA (See #1). Ensure you are registered. It might take OWHA a few days after registering to open the clinic for you
- After you register, you will find the course located within your Spordle Calendar
- The course can be completed over several days if needed
Create a Ramp Registrations Account
- Login to Ramp Registrations
- If you have an existing login for RAMP, use this login
- Do not create duplicate accounts!
- Select "My Account Members"
- If you are not listed, click "Add Account Member" and fill out the form
- Select "Edit" on your account.
- Enter your HCRID (HCR number) from Step 1
- Enter your Respect In Sport Coach Certificate # (Activity Leaders) from Step 2
- Enter your Respect in Sport Parents Certificate # (optional)
- Enter your Coaches.ca number (NCCP), or 000000 if you do not have one
Head Coach
Pre-Requisites (Only needs to happen once)
- Create a coaches.ca account and obtain your coaches.ca number.
- Copy the coaches.ca number (NCCP) for your Ramp Registration Account Profile
- Complete all Pre-Requisites in the "Pre-Requisites for all Team Staff" section
VSC ( Needs to be completed every 3 years )
If your VSC has expired or applying for the first time:
- Download and complete the Head Coach letter
- Apply online for your VSC here: Vulnerable Sector Check
- You will receive an email confirming the OPP has received your submission. This will be referred to as your "VSC Receipt" in future steps. Save this "VSC Receipt" as a PDF
Once you receive your completed VSC back from the OPP:
- Upload the VSC to Ramp
- Login to Ramp Registrations
- Select "My Account Members" and select "Edit" on your account
- Locate the VSS File Section. If an expired VSC / receipt exists, delete it.
- Enter "Date Completed" to match the "Date of Search" on your VSC
- Select "Choose File" and upload your VSC file
- Re-do your yearly Declaration:
- Below (on this page) you will see a section titled: "Every Year". Expand this section
- Locate and follow the directions for "Yearly Declaration". Upload the completed VSC.
Every Year
Review Spordle Qualifications / Requirements.
- Check Spordle to ensure your VSC has not expired and that all needed qualifications/declaration are present and complete.
- Always recheck Spordle after completing any course/qualification/declaration/etc. to ensure Spordle reflects your current status.
Yearly Declaration
- Navigate to the OHF Online Ontario Screening Submission Portal
- Complete questions 1-7 of the form.
- For question 8 - "Do you need to upload a VSC" select:
- "Yes" if you are applying for a VSC (new or renewal)
- a new question (9) will appear. Read it carefully!
- When you are ready click the link to open an upload window. Do not close the original form.
- Upload your new VSC or your "VSC Receipt"
- Return to the original form, and select the "I have uploaded.." radio button
- "No" if your VSC from less than 3 years ago is still valid
- Once all questions are complete, click "Next"
- The Screen will change to the "Declaration" Section
- Answer the remaining questions and select "Submit"
- You will receive an email confirming receipt of your submission. If you do not receive an email shortly, complete the form again
- Eventually, Spordle will automatically update your Account - "Background Checks" section with your new Declaration and VSC information.
Apply to be a coach
- Apply to be a coach via the coaching application
- If more than one applicant applies for the same team, you may be invited to an interview process
- You will be notified if you are the successful candidate
Review the OWHA Coaching Qualifications Requirements.
Complete any
additional courses that are required, depending on both the Division and team Category to be coached:
OWHA Coaching Requirements Register with the HGHA
- Navigate to RAMP Registrations
- Select "Coach/Staff Registration" option
- Provide all requested information
- Select the preferred division(s) and role of Coach
Assistant Coaches
Pre-Requisites (Only needs to happen once)
- Recommended: Create a coaches.ca account and obtain your coaches.ca number.
- Copy the coaches.ca number (NCCP) for your Ramp Registration Account Profile
- Complete all Pre-Requisites in the "Pre-Requisites for all Team Staff" section
VSC ( Needs to be completed every 3 years )
If your VSC has expired or applying for the first time:
- Download and complete the Assistant Coach letter
- Apply online for your VSC here: Vulnerable Sector Check
- You will receive an email confirming the OPP has received your submission. This will be referred to as your "VSC Receipt" in future steps. Save this "VSC Receipt" as a PDF
Once you receive your completed VSC back from the OPP:
- Upload the VSC to Ramp
- Login to Ramp Registrations
- Select "My Account Members" and select "Edit" on your account
- Locate the VSS File Section. If an expired VSC / receipt exists, delete it.
- Enter "Date Completed" to match the "Date of Search" on your VSC
- Select "Choose File" and upload your VSC file
- Re-do your yearly Declaration:
- Below (on this page) you will see a section titled: "Every Year". Expand this section
- Locate and follow the directions for "Yearly Declaration". Upload the completed VSC.
Every Year
Review Spordle Qualifications / Requirements.
- Check Spordle to ensure your VSC has not expired and that all needed qualifications/declaration are present and complete.
- Always recheck Spordle after completing any course/qualification/declaration/etc. to ensure Spordle reflects your current status.
Yearly Declaration
- Navigate to the OHF Online Ontario Screening Submission Portal
- Complete questions 1-7 of the form.
- For question 8 - "Do you need to upload a VSC" select:
- "Yes" if you are applying for a VSC (new or renewal)
- a new question (9) will appear. Read it carefully!
- When you are ready click the link to open an upload window. Do not close the original form.
- Upload your new VSC or your "VSC Receipt"
- Return to the original form, and select the "I have uploaded.." radio button
- "No" if your VSC from less than 3 years ago is still valid
- Once all questions are complete, click "Next"
- The Screen will change to the "Declaration" Section
- Answer the remaining questions and select "Submit"
- You will receive an email confirming receipt of your submission. If you do not receive an email shortly, complete the form again
- Eventually, Spordle will automatically update your Account - "Background Checks" section with your new Declaration and VSC information.
Review the OWHA Coaching Qualifications Requirements.
Complete any
additional courses that are required, depending on both the Division and team Category to be coached:
OWHA Coaching Requirements Register with the HGHA
- Navigate to RAMP Registrations
- Select "Coach/Staff Registration" option
- Provide all requested information
- Select the preferred division(s) and role of Assistant Coach
Trainers
Pre-Requisites (Only needs to happen once)
- Complete all Pre-Requisites in the "Pre-Requisites for all Team Staff" section
VSC ( Needs to be completed every 3 years )
If your VSC has expired or applying for the first time:
- Download and complete the Trainer letter
- Apply online for your VSC here: Vulnerable Sector Check
- You will receive an email confirming the OPP has received your submission. This will be referred to as your "VSC Receipt" in future steps. Save this "VSC Receipt" as a PDF
Once you receive your completed VSC back from the OPP:
- Upload the VSC to Ramp
- Login to Ramp Registrations
- Select "My Account Members" and select "Edit" on your account
- Locate the VSS File Section. If an expired VSC / receipt exists, delete it.
- Enter "Date Completed" to match the "Date of Search" on your VSC
- Select "Choose File" and upload your VSC file
- Re-do your yearly Declaration:
- Below (on this page) you will see a section titled: "Every Year". Expand this section
- Locate and follow the directions for "Yearly Declaration". Upload the completed VSC.
Every Year
Review Spordle Qualifications / Requirements.
- Check Spordle to ensure your VSC has not expired and that all needed qualifications/declaration are present and complete.
- Always recheck Spordle after completing any course/qualification/declaration/etc. to ensure Spordle reflects your current status.
Yearly Declaration
- Navigate to the OHF Online Ontario Screening Submission Portal
- Complete questions 1-7 of the form.
- For question 8 - "Do you need to upload a VSC" select:
- "Yes" if you are applying for a VSC (new or renewal)
- a new question (9) will appear. Read it carefully!
- When you are ready click the link to open an upload window. Do not close the original form.
- Upload your new VSC or your "VSC Receipt"
- Return to the original form, and select the "I have uploaded.." radio button
- "No" if your VSC from less than 3 years ago is still valid
- Once all questions are complete, click "Next"
- The Screen will change to the "Declaration" Section
- Answer the remaining questions and select "Submit"
- You will receive an email confirming receipt of your submission. If you do not receive an email shortly, complete the form again
- Eventually, Spordle will automatically update your Account - "Background Checks" section with your new Declaration and VSC information.
Review the OWHA Training Qualifications Requirements.
Complete any
additional courses that are required, depending on both the Division and team Category to be coached:
OWHA Coaching Requirements Register with the HGHA
- Navigate to RAMP Registrations
- Select "Coach/Staff Registration" option
- Provide all requested information
- Select the preferred division(s) and role of Trainer or Assistant Trainer
Managers
Pre-Requisites (Only needs to happen once)
- Complete all Pre-Requisites in the "Pre-Requisites for all Team Staff" section
VSC ( Needs to be completed every 3 years )
If your VSC has expired or applying for the first time:
- Download and complete the Manager and Room Monitor letter
- Apply online for your VSC here: Vulnerable Sector Check
- You will receive an email confirming the OPP has received your submission. This will be referred to as your "VSC Receipt" in future steps. Save this "VSC Receipt" as a PDF
Once you receive your completed VSC back from the OPP:
- Upload the VSC to Ramp
- Login to Ramp Registrations
- Select "My Account Members" and select "Edit" on your account
- Locate the VSS File Section. If an expired VSC / receipt exists, delete it.
- Enter "Date Completed" to match the "Date of Search" on your VSC
- Select "Choose File" and upload your VSC file
- Re-do your yearly Declaration:
- Below (on this page) you will see a section titled: "Every Year". Expand this section
- Locate and follow the directions for "Yearly Declaration". Upload the completed VSC.
Every Year
Review Spordle Qualifications / Requirements.
- Check Spordle to ensure your VSC has not expired and that all needed qualifications/declaration are present and complete.
- Always recheck Spordle after completing any course/qualification/declaration/etc. to ensure Spordle reflects your current status.
Yearly Declaration
- Navigate to the OHF Online Ontario Screening Submission Portal
- Complete questions 1-7 of the form.
- For question 8 - "Do you need to upload a VSC" select:
- "Yes" if you are applying for a VSC (new or renewal)
- a new question (9) will appear. Read it carefully!
- When you are ready click the link to open an upload window. Do not close the original form.
- Upload your new VSC or your "VSC Receipt"
- Return to the original form, and select the "I have uploaded.." radio button
- "No" if your VSC from less than 3 years ago is still valid
- Once all questions are complete, click "Next"
- The Screen will change to the "Declaration" Section
- Answer the remaining questions and select "Submit"
- You will receive an email confirming receipt of your submission. If you do not receive an email shortly, complete the form again
- Eventually, Spordle will automatically update your Account - "Background Checks" section with your new Declaration and VSC information.
Register with the HGHA
- Navigate to RAMP Registrations
- Select "Coach/Staff Registration" option
- Provide all requested information
- Select the preferred division(s) and role of Manager
Dressing Room Monitors
Pre-Requisites (Only needs to happen once)
- Complete all Pre-Requisites in the "Pre-Requisites for all Team Staff" section
VSC ( Needs to be completed every 3 years )
If your VSC has expired or applying for the first time:
Once you receive your completed VSC back from the OPP:
- Upload the VSC to Ramp
- Login to Ramp Registrations
- Select "My Account Members" and select "Edit" on your account
- Locate the VSS File Section. If an expired VSC / receipt exists, delete it.
- Enter "Date Completed" to match the "Date of Search" on your VSC
- Select "Choose File" and upload your VSC file
- Re-do your yearly Declaration:
- Below (on this page) you will see a section titled: "Every Year". Expand this section
- Locate and follow the directions for "Yearly Declaration". Upload the completed VSC.
Every Year
Review Spordle Qualifications / Requirements.
- Check Spordle to ensure your VSC has not expired and that all needed qualifications/declaration are present and complete.
- Always recheck Spordle after completing any course/qualification/declaration/etc. to ensure Spordle reflects your current status.
Yearly Declaration
- Navigate to the OHF Online Ontario Screening Submission Portal
- Complete questions 1-7 of the form.
- For question 8 - "Do you need to upload a VSC" select:
- "Yes" if you are applying for a VSC (new or renewal)
- a new question (9) will appear. Read it carefully!
- When you are ready click the link to open an upload window. Do not close the original form.
- Upload your new VSC or your "VSC Receipt"
- Return to the original form, and select the "I have uploaded.." radio button
- "No" if your VSC from less than 3 years ago is still valid
- Once all questions are complete, click "Next"
- The Screen will change to the "Declaration" Section
- Answer the remaining questions and select "Submit"
- You will receive an email confirming receipt of your submission. If you do not receive an email shortly, complete the form again
- Eventually, Spordle will automatically update your Account - "Background Checks" section with your new Declaration and VSC information.
Register with the HGHA
- Navigate to RAMP Registrations
- Select "Coach/Staff Registration" option
- Provide all requested information
- Select the UNINSURED division(s) and role of STAFF
All staff must be registered and rostered before they can act in their roles
- Coaches and Trainers may not skate until registered and rostered.
- No staff may enter a dressing room until registered and rostered.
